Maintaining the security of your personal data is of great importance to us, and we are committed to respecting your privacy rights.
In our effort to constantly improve this Site and your effective interaction with Alumni Reach, we may need to collect some information (as specified below), which includes personal data from visitors to our Site.
Sensitive personal information, such as race, religion, political affiliations, trade union membership, health record, sexual orientation, or criminal record are not collected by Alumni Reach during use of the Site by any means.
- how we use data collected (our legal grounds of processing) and what data we collect;
- how we protect your Personal Data (Security);
- Retention Period
- your legal rights regarding your personal data;
- Our Cookies policy
- Third-party sites
- Third-party processors
- Contact us
- HOW WE USE YOUR DATA (OUR LEGAL GROUNDS OF PROCESSING) AND WHAT DATA WE COLLECT
1.1 Aggregate Data
You can visit the Site to read information about our company, products, and services without telling us who you are and without revealing any personal information. To improve the usefulness of our site, Alumni Reach measures and analyzes non-identifying, usage, and volume statistical information (Aggregate Data) from Site visitors in order to administer our Site, and to constantly improve the quality of our service and Site performance. Information gathered may include, but is not limited to, the following: the activity of the Site visitor’s browser when the visitor is viewing the Site; the site path of visitors; and the time visitors come to the Site. We do not make any attempt to find out the identities of those visiting our Site. Alumni Reach reserves the right to publish anonymous, aggregate summary information regarding its Site visitors for promotional purposes. Please note that this is not personal information, only general summaries of our visitors’ usage of the Site.
1.2 Personal Data
1.2.1 Learning about our products and services
At the “Contact” section of our Site you may wish to contact us by email to request information about our products, services and company.
We use the information that we collect on the Site to contact you to further discuss your interest in our company and our products and services, and to send information regarding our company, such as marketing promotions and events.
We do not provide the information we collect from you to third parties for their own use, unless specifically authorized by you or when required by law, or in order to comply with a current judicial proceeding, a court order, or legal process served on the Site.
We store and process personal information collected in this section within the European Union.
Please note that all email traffic is encrypted and protected through use of Transport Layer Security (TLS). If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.
Please also note that any emails sent to us, including file attachments are scanned for viruses or other malicious software. When contacting us via email you must ensure that your email does not contain any viruses or malicious software or other content which could be against the law.
1.2.2 Applying for a job opening
Emails sent to us via this subsection are also encrypted and protected via TLS. The same obligations as those of section 2.2.1 regarding the security of emails you send to us apply.
At the Site we post from time to time job openings to which you can apply directly.
All the information you provide when applying for an Alumni Reach job opening will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information you provide during the recruitment process with any third parties for marketing purposes and we do not collect more information than we need to fulfil our stated purposes and will not retain it for longer than is necessary.
The information you provide will be held securely by us within the European Union.
We will use the contact details you provide to us to contact you to progress your application. We will use the other information you provide to assess your suitability for the role you have applied for. Our recruitment team will have access to all of this information.
You don’t have to provide the information we require but it might affect your application if you don’t.
- HOW WE PROTECT YOUR PERSONAL DATA (SECURITY)
Alumni Reach is committed to keeping your personal data safe and secure by using appropriate technical, physical, legal and organizational measures, which comply with data protection laws to keep your personal data secure.
Our security measures include:
- encryption of data;
- regular cyber security assessments of all service providers who may handle your personal data;
- regular scenario planning and crisis management exercises to ensure we are ready to respond to cyber security attacks and data security incidents;
- penetration testing of Systems;
- security controls, which protect the entire Alumni Reach infrastructure from external attack and unauthorized access; and
- internal policies setting out our data security approach and training for employees.
When we engage a third party as a data processor (including our service providers) to collect or otherwise process personal data on our behalf, such processor will be selected carefully and required to use sufficient guarantees, in particular in terms of expert knowledge, reliability and resources, as well as appropriate technical and organizational measures, which will meet the requirements of the applicable privacy laws and GDPR. We will ensure to reflect our data processor’s obligations and our instructions for processing in a separate legally binding data processing agreement (DPA) with such third party provider.
While we strive to protect your personal information, no data transmission over the Internet can be guaranteed to be totally secure and therefore we cannot ensure or warrant the security of any information you send to us. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any personal data you may have submitted to us has been compromised), please immediately notify us in writing at firstname.lastname@example.org .
- RETENTION PERIOD
We will retain your personal data for as long as is necessary for the purposes for which we collect it, always taking into consideration the each time applicable statute of limitations.
-If you contact us to learn about our products and services, or you submit any other request to Alumni Reach we will retain your personal data for as long as necessary to fulfill your request, but not exceeding a period of one (1) year.
-If you have accepted to receive promotional offers, newsletters and company updates from us we will retain your personal data for as long as your consent to receive such information is active. Upon withdrawal of your consent and exercise if your right for us to erase all of your personal data, we will erase all your personal data from our systems.
-If you become a customer of ours and we have a valid contract with you we will retain your personal data as prescribed by applicable laws to ensure proper performance of our contract. After expiry of our contract we will retain your personal data for a period of five (5) years. Moreover, statutory provisions (e.g. retention periods under tax legislation) require that we retain your personal data for six years and under conditions, up to twenty years.
-If you apply for a job opening in Alumni Reach we will retain your personal data and submitted CV for a maximum period of two (2) years, unless you specifically instruct us to delete you from our candidates’ data base before the expiry of that period. If you become an employee or contractor of Alumni Reach we will retain your personal data in accordance with statutory provisions for social security, tax and employment laws.
- YOUR RIGHTS REGARDING YOUR PERSONAL DATA
– the right to ask for confirmation if we process your personal data, what personal data we hold about you at any time and what we do with such data, as provided by applicable privacy law and the GDPR (Right of Access);
– the right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you, as provided by applicable privacy law and the GDPR (Right to Rectification);
– the right to ask us to erase any personal information that we hold about you from our data bases in certain cases (e.g., if the data is no longer necessary in relation to the purposes for which it was collected), as provided by applicable privacy law and the GDPR (Right of Erasure/Right to be forgotten);
-the right to ask for processing of your personal data to be restricted/suspended from processing for a specific period of time in certain cases (e.g., when you contest the accuracy of your personal data, for a period enabling us to verify such accuracy), as provided by applicable privacy law and the GDPR (Right of Restriction);
– the right for you to request to receive the personal data that we hold in our data base concerning you that you have provided to us, in a structured, commonly used and machine-readable format or to transmit this data to another data controller within the conditions and limits set forth by applicable privacy law and the GDPR (Right of Portability);
– the right for you to object to further processing of your personal data by us on grounds relating to your particular situation, within the conditions and limits set forth by applicable privacy law and the GDPR (Right of Objection);
If you wish to exercise any of the above rights, you can contact our Data Protection Officer at email@example.com , who will contact you in relation to your request. You can also contact our Data Protection Officer to know more about your rights.
Please note that we may request proof of identity, and we reserve the right to charge a fee where permitted by applicable law, for instance if your request is manifestly unfounded or excessive.
Alumni Reach is committed to treat your requests with the utmost attention and address any queries you may have in the shortest time possible within the timeframes provided by applicable privacy law and the GDPR.
- COOKIES AND CLEAR GIFS
What Are Cookies
Alumni Reach is also using web analytics services. For this purpose, a cookie is installed on your device. The information generated by the cookie about your use of the Site (including your IP address) will be transmitted to and stored by web analytics service provider, who will use this information for the purpose of evaluating your use of the Site, compiling reports on Site activity and providing other services relating to Site activity and internet usage to Alumni Reach.
You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you are using a public computer or do not otherwise want this information to be stored, you can select the appropriate radio button on the sign-in page, and this cookie will not be used. For further information about disabling cookies you can visit www.allaboutcookies.org. If you choose to decline cookies, you may not be able to sign in or use other interactive features of the Site and services that depend on cookies.
What are Clear GIFs?
Clear GIFs (also known as web beacons) are used in combination with cookies to help Site operators understand how visitors interact with their web sites. A clear GIF is typically a transparent graphic image (usually 1 pixel x 1 pixel) that is placed on a site. The use of a clear GIF allows the Site to measure the actions of the visitor opening the page that contains the clear GIF.
How We Use Clear GIFs
We utilize clear GIFs to measure visitor behavior, to help us improve visitor experience, and to manage site content. We may use clear GIFs on this Site, in our emails, in our advertisements on other web sites, or in our advertisements in others’ emails.
- THIRD PARTY PROCESSORS
Our carefully selected partners and service providers may process personal information about you on our behalf as described below:
“Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
- THIRD PARTY SITES
- CONTACT US